systemHUB White Glove Onboarding · $495 one-time
You bought the software. We’ll fill it.
In 14 days, our team turns your empty systemHUB account into your business: every existing process and policy imported, your 10 most critical systems documented and a full team handbook loaded. Done for you.
Get my systemHUB set up14-day guarantee · About 2 hours of your time
The empty box problem
Signing up was the easy part
You had good intentions. You’d document everything. Your team would finally stop asking you the same questions. The business would run without you.
Then Tuesday happened. A client issue, a staff question, a quote that had to go out. The documenting got pushed to next week. Then next month.
So the knowledge is still in your head. The procedures are still “how we’ve always done it”. And your systemHUB account is still an empty box.
Here’s the thing: the software was never the hard part. The filling is. It takes months of nights and weekends, and you don’t have those to spare. That’s exactly why we built White Glove Onboarding.
From Chaos to Clarity
What you’ll see in 14 days
Log in and your business is there:
- Every process and policy you already had, imported and organised in one place
- A minimum of your 10 most critical systems, documented as step-by-step SOPs your team can follow today
- A complete team handbook, branded to you and ready for team sign-off
And your week changes with it. The next time someone asks “how do I do this?”, the answer lives in systemHUB, not in your head. Start with one system. Watch what happens.
Everything we build for you
Six deliverables. One fixed price. Your only homework is one short call and a folder of whatever documents you already have.
A 30-minute kickoff call
One call plus a short intake form. We learn how you deliver what you sell. That’s most of your homework done.
Why it matters: we extract what we need fast, so you get back to running the business.
A shared folder for everything you’ve got
Drop in your existing SOPs, handbook, and process docs. Messy is fine. Half-finished is fine.
Why it matters: no tidying up required before we start. That job (the one you’ve been avoiding) is ours now.
Your existing material, imported
We move every existing process and policy into your systemHUB account, organised into a clean folder structure and flagged for review.
Why it matters: one source of truth instead of files scattered across drives, inboxes, and heads.
Your 10 most critical systems, documented
First we map how you deliver your product or service, on one page, as a branded graphic. Then we write the 10 systems that matter most as step-by-step SOPs, straight into your account, with any gaps flagged for your team to fill. Ten is the minimum, not the cap.
Why it matters: finished drafts beat blank templates. Your team edits instead of starting from zero.
A full team handbook, pre-loaded
Policies and expectations branded to your business, sitting in your account ready for team sign-off.
Why it matters: weeks of HR admin, done. New hires get clarity from day one.
A walkthrough video of your account
A personal video showing you and your team everything in your account: how it works, how to keep it alive, and what to do next.
Why it matters: you’re not handed a login and left alone. You’re handed a running start, and the video trains every future hire too.
How it works
Four steps. Fourteen days. About two hours of your time.
Day 1
Kickoff
A 30-minute call plus a short intake form. We learn how you deliver what you sell.
Days 1–3
Share your docs
Drag whatever you have into the shared folder. Twenty minutes, tops. Nothing yet? That’s fine too.
Days 4–12
We build
Import, your 10 most critical systems, and your branded team handbook. You keep running your business.
Day 14
Handover
A walkthrough video showing you everything in your account. Log in, look around, take over.
$495 one-time · Done in 14 days or we keep working, free
The method this runs on
“We would’ve taken three times as long.”
White Glove Onboarding is brand new, so we won’t borrow praise it hasn’t earned yet. Here’s the SYSTEMology method it’s built on, at work in a real business.
The Sydney String Centre is a 40-person family business: retail, repairs, rentals, manufacturing, and e-commerce under one roof. After 30+ years of growth, information was scattered and key knowledge lived in people’s heads.
Owners Doug and Andrea Glanville knew the fix was systemising. They also knew what it costs to do alone.
“We probably could have done it ourselves, but we would’ve taken three times as long.”
Andrea Glanville, The Sydney String Centre, on systemising with SYSTEMology
One price. Fourteen days. Done.
Do it yourself and it’s 40-plus hours of importing, structuring, and writing. Your part in this is about two hours.
systemHUB White Glove Onboarding
$495
One-time. Works with any systemHUB plan (from $95 a month).
- 30-minute kickoff call + short intake form
- Every existing process and policy imported and organised
- A minimum of your 10 most critical systems, mapped and documented with gaps flagged
- A full team handbook, branded and ready for sign-off
- Walkthrough video showing you everything in your account
Done in 14 days or we keep working, free
Your imported documents, a minimum of 10 documented systems, and your team handbook live in your account within 14 days, or we keep working until they are.
What it’s not: ongoing coaching, unlimited systems, or bespoke consulting. Those live in our Champion plan ($695 a month) with a full implementation team and a 90-day sprint. White Glove Onboarding is the one-time setup that gets your account working.
Questions owners ask us
14 days start to finish. Your part is about two hours: a 30-minute kickoff call, a short intake form, dropping your existing docs into a shared folder, and a walkthrough video to watch at the end. We do the rest.
That’s more common than you’d think, and it’s fine. Your 10 systems and the team handbook are built from your kickoff call and intake form, not from your paperwork. The shared folder is simply for whatever you do have. If that’s nothing, we build from scratch.
The only prerequisite is an active systemHUB subscription. Any plan works (they start at $95 a month), and White Glove Onboarding is a one-off service fee on top of your plan. If you don’t have an account yet, we’ll get you set up on the kickoff call.
Only the small systemHUB team working on your build. Your shared folder and your account stay private, and we don’t share your material with anyone. If you’d like us to remove our access after handover, just say so.
That’s built into the process. On the kickoff call we map your existing business using the SYSTEMology Critical Client Flow, and you help identify which key systems are essential. The drafts are then built from that map, your intake form, and the documents you share. Where we’re not sure, we flag the gap rather than guess, and your team reviews and edits each system. Correcting a draft is far faster than writing from a blank page.
Click any button on this page and the chat window opens. Say you’re interested in White Glove Onboarding and the team will direct you from there.
Yes, for what this service is for. The whole purpose of White Glove Onboarding is to get you up and running with a set of gold-standard systems, not to document your entire business. We use the SYSTEMology Critical Client Flow (a map of how your business wins and delivers work) to find the systems that matter most, 10 at minimum, then write best-practice drafts your team can run with. From there, your team adds more over time using our drafts as the pattern. Simple beats perfect.
The account is yours, working. Your team follows the systems, fills the flagged gaps, and adds new ones as the business evolves. When you want help going further, the Champion plan or a certified SYSTEMologist can take you deeper. No obligation either way.
Champion ($695 a month) is ongoing: an implementation team, live support, and a structured 90-day sprint to embed systems across your whole business. White Glove Onboarding is a one-time, 14-day setup for $495. It fills your account so you’re starting from momentum instead of a blank screen. Many owners start here, then upgrade once they’ve seen it working.
Stop staring at an empty box
Get started and in 14 days your systemHUB account holds your existing processes and policies, a minimum of your 10 most critical systems, and a team handbook ready for sign-off. Done for you, guaranteed.
$495 one-time · 14-day guarantee · Works with any systemHUB plan
Build a business that works without you.