2019-10-22T22:35:49+11:00 David Jenyns

Podcast Episode #39

The Net Promoter System® (NPS) which has been used and loved by Disney, Lego, and Qantas, to name a few, is used to identify both your delighted clients, allowing you to get more business and referrals, and your disgruntled clients, giving you the information you need to improve their experience.

Guest’s Background:

Pete Nicholls is the Director and Marketing Technologist at HubDo.com, the global Marketing Stacks Company. Following 16 years with Cisco as Technical Director, Sales and Business Development, Pete heads hubdo.com, a Global Provider of Marketing Stacks for Consultants and Agencies.

HubDo delivers integrated Done For You solutions as Marketing Stacks for Consultants and Agencies, built on Best In Class software including HubSpot, integrated and automated using HubDo Glue, for lead generation, customer acquisition, and client engagement.

Website: hubdo.com

Grab Pete’s system: A system to identify your delighted and disgruntled clients (NPS score)

How to Identify Your Clients’ Level of Happy

Step 1: Send your clients a one question survey following the – Net Promoter System® (NPS).

  • Delighted.com is recommended because it is optimized for NPS (alternatives include: SurveyMonkey and Salesforce).
  • Use one-question survey to your customers. Use a scale and ask them to rate the purchase they made from you.
  • On a scale of 0 to 10 how likely are you to recommend (or refer) us to a friend?
  • Make sure to use numbers 0-10 (and not 0-5) to better segment the audience. ‘Friend’ is a positive keyword and motivator.
  • After your customer rates you, ask them to comment their rating.
  • For example, tell us a bit more about why you chose 9.

Step 2: Identify who are you going to survey

  • Identify those customers who have had a recent experience – within the last 6 months. Keep it small – between 200 and 250 for the first survey.
  • Export the data to a spreadsheet – to use later for segmentation.

Step 3: Send out the survey to your selected group

  • Suggestion! Send between 6am and 9am, Mondays or Tuesdays to get a good return.

Step 4: Calculate your Net Promoter System® (NPS) score

  • Setup and format a spreadsheet with the data from your survey.
  • Name, Email, Segment
  • Segmentation examples: Male or Female, location (state, town).
  • Classify all those who respond into one of 3 groups:
  • Promoter: score of 9 or 10.
  • These are people who love your products and services and who will be your advocates.
  • Passive: score of 7 or 8.
  • These people are on the fence so think of ways to motivate them. The greatest ROI (Return On Investment) is to move people from Passive to Promoter.
  • Detractor: score of 6 or below.
  • Decide whether this is someone who is genuinely upset, or just not a good fit for your business. Are they your target market? If so, you may have something to fix.

promoter, passive and detractor customer

  • Count the responses – add up the number of responses provided for each score.
  • Group the responses – add up the total number of responses provided for each group.
  • Calculate your NPS – subtract the percentage of Detractors from the percentage of Promoters. The result is your NPS number (it is not a percentage).
  • Track your NPS over time – your numerical NPS allows you to quantify how changes you make to your product affect the customer experience over time.

Step 5: Respond to your survey respondents

  • Respond to Promoters:
  • Send a quick personal “Thank you”.
  • Ask for permission to share.
  • Share this with your staff for motivation.
  • Brainstorm a VIP program based on the feedback.
  • Respond to Passives:
  • Send a quick personal “Thank you”.
  • Look for opportunities to turn passives into promoters.
  • Respond to Detractors:
  • Reply within 2 hours (24 hours max).
  • Send a quick personal “Thank you”.
  • Deal with any urgent matters that they’ve raised.
  • Identify keepers vs. bad fit, move on.

Note! If an NPS tool like delighted.com is being used, it automates steps 1-5 and handles segmentation analysis without the need for spreadsheets.

Step 6: Bridge the gap

  • Inner loop – meet internally to discuss the results.
  • Look at what’s broken: was it people, process or product?
  • Corrective action requests to track through things that you fix.
  • Take ongoing NPS scores to check that you are improving your results.
  • Add feedback to your customers database (CRM) and build your customer relationships.

Who is delighted? Who is disgruntled? Take the time to see what you can do.

If you don’t know how delighted or disgruntled your clients are, then you have no way of gaining more referrals or improving your client’s experience. So, it really is vital you take the time to find out with a system like this one on how to know if the customer is satisfied.

By connecting with your clients, identifying them, responding and taking the appropriate action, you will be well on your way to a business filled with delighted clients – and who wouldn’t want that?

Thank you for listening!

Thanks for taking the time to listen to the Business Processes Simplified podcast. If you enjoy listening to this podcast, please share it on Facebook and/or leave a review on iTunes.
Remember the next system we release could be the one you been looking for, so subscribe to the show on iTunes so you can get the latest episodes as soon as they’re published.
Share This