2019-10-21T20:06:26+11:00 David Jenyns

Podcast Episode #3


Time is money and wasting time doing tasks that could be automated or repeatedly training people over and over again, essentially reduces productivity, efficiency and money! Follow Dale Beaumont’s ‘7 Steps to Creating New Systems’.

Guest’s Background:

Dale Beaumont is best known as an award-winning entrepreneur, technology enthusiast and a passionate promoter of education.

Having started his first business at the age of 19, Dale went on to build three different million dollar companies before the age of thirty.

One of these companies saw Dale write and publish 16 best-selling books, which have collectively sold over a quarter of a million copies.

Incredibly, 11 of those 16 books were published in a single year, a feat that earned him the title “Australia’s Most Prolific Author”.

This was followed by the launch of Business Blueprint, an education company designed to help fellow entrepreneurs build the business of their dreams. Seven years later Dale has personally trained over 15,000 people and produced over 750 business training videos.

In 2015 Dale decided to go global and he set a goal to help 1,000,000 entrepreneurs from around the world discover the blueprint for business success. To achieve this Dale launched “The World’s First 24-Hour Small Business Channel“. Streaming live on all smart-phones, tablets, computers, and televisions, the channel now broadcasts business education into 185 countries across the globe.

As a result of Dale’s success, he has been interviewed on Sunrise, Today Show, Mornings, Ten News, ABC Radio, Radio 2UE as well as being featured in over 100 newspapers and magazines, including Wealth Creator, My Business Magazine, AFR Boss and Virgin’s In-flight magazine.

On a personal note in 2007 Dale became a father and decided to start traveling with his young family. Following the formula, two months work one month adventure, Dale with his wife Katherine and two boys have now traveled to over 60 countries. This includes stepping foot on all seven continents (yes even Antarctica), visiting all five Disneyland parks and volunteering in several orphanages.

Plus for the last five years Dale and his wife Katherine have been supporting the charity ‘Hands Across the Water’, which builds homes for orphans living in Thailand. By partnering with their clients their company has now collectively raised over $1,000,000, which now supports 300 children with food, education, medical needs and most importantly love.

Grab Dale’s system: The 7 “Must Use” tools that help you build better systems

7 Essential Tools To Systemise Your Business

Tool 1: Mindmap your business departments.

  • Use mind-mapping software like XMindMindManager, or MindView to get the systems you’re currently using in your business out of your head.
  • Start with 4 main departments:
  • Marketing – how do you generate leads within your business?
  • Sales – how do you turn a lead into a customer?
  • Delivery – the “doing” part of your business.
  • Admin – anything else that your business does, that doesn’t fall into the categories above.

Suggestion! Use different icons and colour codes to prioritise the tasks within these departments.

  • Use these as a framework for your business systems.

Tool 2: Build and store your systems online.

  • Use a cloud-based solution like systemHUB.
  • Store text, checklists, images, and screen captures and embed instructional videos.
  • Understand the difference between project management tools and systems documentation tools – click here to watch a video.

Tool 3: Create videos using screen capture software to delegate work and create systems/processes.

  • Use a screen recording tool like SnagIt (alternatives are JingSharexCamtasia) to record and share videos with feedback or instructions. 
  • Use it to record your processes and turn them into systems.

Tool 4: Develop flowcharts to take your most used systems to the next level.

  • Lucid Chart is used for creating flowcharts (alternatives are Google DrawioLibreOffice Draw).
  • Use flowcharts as the next level of a system to summarise an entire process into one page.
  • Use flowcharts to build in checks and measures. This ensures things are checked off at the appropriate time.
  • Use flowcharts for important systems that involve money or safety or sensitive information.
  • Embed the flowcharts in your online system software.

Tool 5: Use task management software to track “who is doing what by when”.

  • Use TeamWork (alternatives are TrelloBasecampZohoProjectsAsana) to manage internal tasks and to-dos.
  • Take the repetitive tasks and workflows and turn them into templates in the task management software.
  • As a manager, you’ll be able to see what team members are working on and the time they’re spending on tasks.

Tool 6: Use a quality modern CRM (Customer Relationship Management) system and add marketing automation to your business.

Example: Use a CRM to create sign-up forms, set autoresponders, email marketing with split testing, track open rates and click rates.

Tool 7: Hire Virtual Assistants to help with repetitive tasks that aren’t the best use of your time.

  • Outsource tasks that don’t require people to be physically in your office.

Example: Updating price lists, keyword research, article writing.

Thank you for listening!

Thanks for taking the time to listen to the Business Processes Simplified podcast. If you enjoy listening to this podcast, please share it on Facebook and/or leave a review on iTunes.
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