Breaking it Down: Prioritising the Right Systems

David Jenyns
David Jenyns
Document management and SOP software development isn’t always an exact science.  When you are just getting started with systems, it can be tempting to dive straight in with a process you feel needs attending to right away.  However, more often than not, you are going to need to think a little more carefully about prioritisation.

Prioritising the right systems is crucial to business success.  That doesn’t just mean prioritising the tasks that your systems are laid out to do.  It means making sure you build and scope the right systems in the correct order.  But how exactly do you attempt that?

Here at systemHUB, we are of course on hand to show you the ropes.  In the meantime, however, here are a few great ideas to bear in mind when considering priority and scale.

ideas about system prioritisation

What’s Essential?

Yes, it’s tempting to focus on how to make more money, to begin with, but you’re going to need to think about the essentials.  That means, of course, the people you work with, and the people you work for.

  • Essential systems you should be building in this first instance should be your basic working skeleton. What’s expected of your team from day to day?  What is the absolute minimum you can expect?
  • You should also prioritise systems and SOPs which focus on your customers. They, after all, keep your enterprise running.  You will need well-designed procedure documentation which provides fantastic results time and time again.
  • Essential systems, the ones you should be prioritising the most, are those which focus on targets. Ultimately, your business and brand will be working to targets every single day.  If a system you are thinking of designing isn’t target-focused (for example, it may be a slight tweak to a less important process), put it in the pile.
  • Business systemisation is about laying everything out flat. For that reason, you should be thinking about what’s crucial to your survival, not just your success.

Thinking Beyond Prioritisation

Of course, once you have priority systems in place, you can go right ahead and build a process for anything you wish.  But when will you truly finish developing priority SOPs and systems?  The correct answer, believe it or not, is pretty much never.

The beauty of flexible SOPs lies in the fact that they can be tweaked.  By getting a basic skeleton or framework down in the first instance, you can hit the ground running.  From there, you can go back to your plans and make changes whenever you need to.

Are things less efficient than they should be?  Carefully edit your priority SOPs.  Could you strive for better quality products?  Again, head to the right systems and make changes.

The systemisation process is one which never really ends.  However, it’s one we’re certain you’ll benefit from for years to come. Are you interested in learning more about systemHUB and document management?  For SOP software development and more, call our team today on 1300 149 301.

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